Help & User Guide

ShowBook documentation & feature reference

Not every page listed here is visible or used for each show — the project manager controls which pages are enabled and relevant for a given production.

Show Specs

4 pages

Call Sheet

Manage talent, crew roles, contact info, travel dates, check-in status, and PDF call sheet generation.

Schedule / Agenda

Master schedule of events, production timeline, and crew call times, broken down by days with session tracking and schedule export options.

Run of Show

A dedicated live execution tool for show callers to upload show flows and provide a live visual cue list for the entire production crew to follow along in real time.

Show Contacts & Directory

Centralized contact book for clients, producers, venue contacts, and department leads.

Production & Gear

3 pages

Gear List & Subrentals

Comprehensive inventory management, subrental equipment tracking, vendor assignments, and check-in/out status.

Crew Memo & Reports

Generate formal production memos, post-show reports, and venue logistics summaries.

Documents

Upload, categorize, and preview production files, PDFs, riders, and stage plots with multi-select and presentation options.

Engineering

4 pages

Signal Flow

Interactive node-based broadcast and AV signal routing canvas (video & audio flows, IP tables, gear summaries, and high-res export).

Simple Plot

2D event space and staging floor plan designer with multi-room tabs, architectural PDF underlays, AV/seating library, dimensions, and presets.

LED Wall Builder

Dedicated configuration canvas for designing LED displays, calculating tile counts, resolutions, processing loads, and power specs.

Audio Map

A tool for visualizing optimal speaker placement with an acoustic heat map, custom acoustic/dispersion details, and a dedicated speaker library.

Portals & Presentation Tools

4 pages

Open Viewer / Document Viewer

Fullscreen presentation and slideshow mode for pinned documents, technical signal flows, and room plots.

Crew Portal

A dedicated mobile-friendly view for crew members to write show notes and submit their crew meal selections.

Site Visits

Record site survey logs, venue photos, power availability, access notes, and loading dock specifications.

Notes & Ask AI

Freeform production notes, scratchpad, and AI assistant integration for quick show lookups, summaries, and drafting.